Suspense Account – Exercise 3

Due to high demand of those who wanting the suspense account exercise, so here it is…. and Happy New Year!

Maziah’s trial balance for the month of June 2016 did not balance, the total credits exceeding the total debits by RM1,778 which he had to create a suspense account. However, on 4 July 2016, she discovered the following errors;

  • A balance of RM80 on a trade receivables’ account has been omitted from the schedule of trade receivables.
  • The receipts side of the cashbook had been under-cast by RM520.
  • The total of sales recorded was RM9,154 instead of the correct figure of RM9,514.
  • The payment to a creditor of RM179 was posted to the wrong side of his account.
  • Purchases was under-cast by RM730.
  • Payment from Wahab RM200 was recorded into Wahob’s account.
  • A Payment RM450 received from Abbas, the debtor, was credited in the debtor’s account but was not recorded in the bank account.
  • Motor vehicle maintenance of RM700 was recorded in the motor vehicle account.


  1. Prepare journal entries to correct the above errors.
  2. Draw the suspense account.

Control Account – Exercise again?

Here is another exercise for control accounts. Try to attempt this question ok?
Balance b/d as at 1 December 2017
–          Sales ledger control account (Dr)                                                        48,700
–          Purchases ledger control account (Cr)                                                29,660
Transactions during the month,
Total cash sales                                                                                                   38,792
Total credit sales                                                                                               318,990
Total cash purchases                                                                                          13,212
Total credit purchases                                                                                     247,340
Sales return                                                                                                           3,345
Purchases return                                                                                                 3,950
Discounts received from suppliers                                                                  3,222
Discounts granted to credit customers                                                           3,630
Bad debts                                                                                                              6,750
Bad debts recovered                                                                                           1,780
Cash and cheques received including from the bad debts recovered 321,780
Cash and cheques paid to suppliers                                                            245,900
Interest charged on debtors                                                                                 975
Increase in provision for bad debts                                                                    989
Transfer from Purchase Ledger to Sales Ledger                                           1,865


Control Accounts – Exercise

The following information relates to the general ledger of Rita Enterprise for the month of March 2013:


Balances at 1 March 2013 RM
Sales Ledger Control Account 19,744
Purchase Ledger Control Account 12,936
Transactions for the month of March 2013:  
Cash paid to suppliers (suppliers on credit) 9,058
Interest charged to customers 144
Cash received from customers (customers on credit) 12,488
Bad debts written off 444
Credit purchases 10,712
Purchases returns 480
Freight charged to debtors 192
Discount allowed 270
Discount received from suppliers 188
Credit sales 9,134
Interest charged by creditors 88
Dishonoured cheque returned to customers 296
Sales returns 256
Cash sales 16,864
Cash purchases 1,380
Balances in sales ledger set off against credit balances in purchases ledger 152
Cash refunded to debtors 72


Prepare the sales and purchase ledger control accounts using the relevant information above.

BUS2231 – Control Accounts – Exercise 1

Try this, I took this from a website… which I also don’t know the answer yet. Why don’t you download this, print it and do it. Bring it to class for further discussion. Simple!

The following is a list of balances relating to Phiri Properties Ltd during 2010. The company maintains a memorandum debtors and creditors ledger in which the individual account of customers and suppliers are maintained.


These were as follows:

Debit balance in debtors account      01/01/10                                         66,300.00
Credit balance in creditors account 01/01/10                                          50,600.00
Sunday credit balance on debtors ledger                                                      724.00
Goods purchased on credit                                                                          257,919.00
Goods sold on credit                                                                                      323,614.00
Cash received from debtors                                                                         299,149.00
Cash paid to suppliers                                                                                   210,522.00
Discount received                                                                                              2,663.00
Discount allowed                                                                                               2,930.00
Cash purchases                                                                                                   3,627.00
Cash sales                                                                                                              5,922.00
Bad Debts written off                                                                                        3,651.00
Interest on overdue account of customers                                                     277.00
Returns outwards                                                                                                2,926.00
Return inwards                                                                                                    2,805.00
Accounts settled by contra between debtors and creditors ledgers     1,106.00
Credit balances in debtors ledgers    31/12/10                                                 815.00
Debit balances in creditors ledger    31/12/10                                                  698.00


(a) Prepare the debtors control account as at 31/12/10.
(b) Prepare the creditors control account as at 31/12/10?

BUS2231 – Control Accounts

What is the purpose of control accounts?

A control account is a summary account in the general ledger. The details that support the balance in the summary account are contained in a subsidiary ledger—a ledger outside of the general ledger.

The purpose of the control account is to keep the general ledger free of details, yet have the correct balance for the financial statements. For example, the Accounts Receivable account in the general ledger could be a control account. If it were a control account, the company would merely update the account with a few amounts, such as total collections for the day, total sales on account for the day, total returns and allowances for the day, etc.

The details on each customer and each transaction would not be recorded in the Accounts Receivable control account in the general ledger. Rather, these details of the accounts receivable activity will be in the Accounts Receivable Subsidiary Ledger. This works well because the employees working with the general ledger probably do not need to see the details for every sale or every collection transaction. However, the sales manager and the credit manager will need to know detailed information on individual customers, including whether a customer recently reduced their account balance. The company can provide these individuals with access to the Accounts Receivable Subsidiary Ledger and can keep the general ledger free of a tremendous amount of detail.


Sales Ledger Control Accounts And Purchases Ledger Control Accounts

Two of the most common Control Accounts are Sales Ledger Control Accounts and Purchases Ledger Control Accounts. After posting all transactions the balance of the Control Account and the sum of the detailed records in the Subsidiary Ledger should always be the same. In other words, a control account deals with summarized information while a subsidiary ledger deals with detailed information.  Because the control accounts contain summarized information they are also called total accounts. Therefore a control account for a Sales Ledger can be called a Sales ledger Control accounts or Total Debtors Account. A control account for a Purchases Ledger can be called a Purchases Ledger Control account or a Total Creditors Account.

 Sources of information for entries in Control Accounts

 Control Accounts

Significance of the balances on the control accounts

The closing balances on the sales ledger control accounts should be equal to the sum total of the closing balances on the individual debtor accounts in the sales ledger. It follow as well that the closing balances on the purchases ledger control accounts should be equal to the sum total of the closing balances on the individual creditor  accounts in the purchases ledger. If the respective balances are not in agreement then it would suggest some form of irregularity in the records which would need investigation.



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